ZNLabs Integration

Setup

ZNLabs Account Integration

Important: To set up your ZNLabs integration you will first need to contact ZNLabs for the following account information: 

  • Clinic ID
  • ZNLabs Username
  • ZNLabs Password
  • Fill out a data release form (NOTE: This process can take up to a week according to ZNLabs).

Once you have collected this account information click on the Gear icon at the top right of your eVetPractice screen.

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Next, scroll down to Integration Settings and click the box to Enable ZNLabs Integration. Make sure to click the Save button before continuing.

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Next, Click on the ZNLabs Setup link. 

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Fill in your ZNLabs Account Information and click Save.

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ZNLabs Provider Mapping

Map your providers established in eVetPractice to the providers set up with ZNLabs.

Note: If you do not see your provider visible in the ZNLabs Provider drop down, please contact ZNLabs Support directly to first establish the provider in their system.

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ZNLabs Species Mapping

Map the ZNLabs species codes to your corresponding eVetPractice species codes.

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ZNLabs Order Codes

Decide whether or not you want the entire ZNLabs catalog imported into your eVetPractice site.

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eVetPractice will import the following:

  • All current ZNLabs codes. This will include all small and large animal codes. Many clinics find it is easier to add the few ZNLabs labs that they use instead of filtering through the entire catalog. 
    **Please note that NO PRICING to your clinic can be imported. You will need to assign a cost/price to each item.

If you decide to import all codes 
After the integration is configured, at a minimum, you’ll need to complete the following items 

  • Lab Items-Delete the ones you do not need and inactivate (turn red) those you do not currently need, but may have a need for in the future.
  • Pricing- Define the price and markup percentage for all items.
  • Cost- Verify/change Cost (to you), if necessary, especially if you have any cost related contractual pricing that is different.
  • Linked Inventory Item / Linked Procedure - Link Labs to inventory items and procedures that should be linked together. If you need to a link a lab to more than (1) inventory item or more than (1) Procedure, use Packages instead.  Linking Billable Items  
  • Reminder Setup and Reminder Associations- Add reminder associations to any old lab codes from your old system’s lab billable items, if being replaced. Attaching a Reminder to a Billable Item
  • Inactivate Old ZNLabs Billable Items- Inactive (turn Red) old ZNLabs Billable Items that are replaced with the new downloaded ones, as applicable.
  • Packages- If Packages were migrated, update Packages that used your old codes to the newly imported ZNLabs codes. Creating Packages

If you decide NOT to import all codes

After the integration is configured, at a minimum, you’ll need to complete the following items

  • Lab Items- Your site may have been pre-populated with a subset of sample ZNLabs Lab items that you can use or we will have brought these over from your old system if any data was migrated. Add new ZNLabs Labs you need, delete the ones you do not need, and inactivate (turn red) those you do not currently need, but may have a need for in the future.
  • Pricing- Define the price and markup percentage for all items.
  • Cost- Verify/change Cost (to you)
  • Is ZNLabs Lab Item / ZNLabs Order Code- Enter the related ZNLabs Lab Order Codes in the Order Code field that will appear under “Is ZNLabs Lab Item"
  • Linked Inventory Item / Linked Procedure - Link Labs to inventory items and procedures that should be linked together. If you need to link a lab to more than (1) inventory item or more than (1) Procedure, use Packages instead. Linking Billable Items  
  • Reminder Setup and Reminder Associations-  Add reminder associations to any old lab codes from your old system’s lab billable items, if being replaced. Attaching a Reminder to a Billable Item

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Order Creation

To submit a ZNLabs Order, you must first add the lab as a treatment on the medical record. To do so, navigate to the Medical Record and click Treatment to add a treatment.

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You can add the ZNLabs lab code to the Medical Record by entering in the item's code or name in the search box for the Add Item section. Or by entering the lab code or name in the search box for the Labs section.

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Once you choose which test you would like to order, click on Lab Order.  You can add multiple tests and have them submitted in the same order.  However, once an order is submitted you can no longer add additional lab tests. A new order will need to be created for any newly added items.

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From here, you can review and edit the order details. 

  1. The Doctor.
  2. The Date of Birth for the patient.
  3. Review the list of Lab Items to be ordered.
  4. Save, Cancel or Submit the order. Save Order will just save the changes.  Submit Order will transmit the order to ZNLabs. Where as, Cancel Order will flag the order as canceled.  The test codes will still stay on the record and will need to be removed.

Tip: If you do not see your preferred provider visible in the Doctor selection for order submissions, please navigate to your eVetPractice Settings. From the ZNLabs Setup module ensure the provider is properly configured under Provider Mapping.

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Once Submitted, you will have the ability to download/view the order manifest so that it can be printed and sent with the sample.  You also have the ability to add tests to the order up until the order reaches a Final Status.

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Viewing Results

Once a lab order's partial or final results are downloaded, the results will show on the Lab Dashboard as well as on the patient's Medical Record

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Results are automatically downloaded every 15 minutes.  Results can also be downloaded on demand by opening the lab order or the Lab Dashboard.

The lab order results will include the results on the screen, but will also include the ZNLabs report PDF.

The ZNLabs report is what will be printed/emailed with the record.

Have more questions? Submit a request

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